Real-time availability
Show exactly what can be reserved right now, so there are no clashes or double bookings.
Equipment Reservation Software
Reserve equipment online, without the admin
Booka is an equipment reservation system that shows real-time availability, lets people reserve online, and handles deposits, confirmations, and returns — for tools, plant, AV kit, and shared resources.
- Payments by Stripe
- Secure Google sign-in
- UK GDPR-ready
Everything you need to take reservations
Real-time availability, online reservations, and deposits in one clean flow.
Online reservations
Let customers or staff reserve online without emailing or calling to check first.
Deposits & payments
Require a deposit and take payment on reservation, via Stripe, to protect valuable kit.
Check-out & return
Keep collection and return consistent so nothing goes missing between reservations.
A reservation system your team and customers will actually use
Real-time availability, self-serve reservations, and clean handovers in one place.
An equipment reservation system does one job well: show what’s available, let people reserve it for the dates or times they need, and keep everything organised afterwards. Booka does exactly that — for tools, plant, AV and event equipment, cameras and production gear, and shared resources booked by a team.
Reservations happen online against live availability, so there are no clashes and no back-and-forth to confirm. Set different pricing per item, reservation length, or customer type; require deposits on high-value equipment; and collect the details, forms, or approvals you need before a reservation is confirmed. Payments and deposits run through Stripe, and your team signs in securely with Google.
Automatic confirmations and reminders keep everyone informed, and clear check-out and return steps mean nothing slips between reservations.
Equipment reservation software FAQs
What is equipment reservation software?
Equipment reservation software lets people reserve equipment for a date or time online, shows real-time availability, and manages deposits, confirmations, and returns — so you avoid clashes and manual back-and-forth.
How is a reservation system different from booking?
They overlap. "Reservation" usually emphasises holding a specific item for a date or slot with real-time availability; "booking" emphasises the paid transaction. Booka does both in one flow.
Can customers reserve equipment online themselves?
Yes. Customers or staff can see what is available and reserve it online, without emailing or calling to check. You can also require details, forms, or approval before a reservation is confirmed.
Can I require deposits on reservations?
Yes. Hold a deposit and take payment as part of the reservation, via Stripe, to protect high-value equipment and reduce no-shows.
How much does Booka cost?
Pricing depends on your setup — the number of items, how your process works, and whether you also need a website. We share pricing after a short call so you only pay for what you need.
Want a cleaner way to take equipment reservations?
We’ll map how you handle reservations today and show exactly how Booka fits your operation.